OET Writing – Introduction

You may be a nurse, doctor, pharmacist, physiotherapist or optometrist but this page and all its 12 pages are for you. Although this page focuses more on Nursing, it has almost all that you need – formats, vocabulary, passive voice, tense, connectors, corrections and a number of new phrases you can try in your referral letters.

Many medical professionals have said that this website’s content is a treasure for them because it is simple, constantly updated and of course, FREE.

Free Materials – Writing
  1. Baby Ryan and Rohan
Who should ReadThis Page?
  1. If you do not know that “The patient has been adviced” is incorrect.
  2. If you still think that the comma in “I am writing this letter to refer Ms Abigael, who is being discharged…” is okay.
  3. If you think that “the patient was undergone” is a correct usage.
  4. If you think that Ms Roy and her baby are equally important in the sentence, “Ms Roy as well her baby needs your service…”
  5. If you think that there is no difference between “She was commenced” and “She commenced.”
Read every page of this OET Master page, especially from Part 2 to Part 10.
Please Note! Or else you will not get the best out of these pages.
  1. At the bottom of each page, you will see a navigation bar  ← like this. Navigate through each page and perfect your OET Letter Writing @ 0$. It is my promise!
  2. If you have already tried OET Exam and therefore familiar with OET Referral Letters, please jump to Part 2 or above.
PageIndex
1.1Introduction

Most of the OET Letters are referral letters although a very few are addressed to the patient’s relatives such as spouses or parents. In most cases, a medical professional writes a referral letter with a request to take care of the patient who is being discharged. Here is a situation:

  • You are a nurse and Mr Albin has been your patient since he was admitted on 12th March, that is, a month ago.
  • He has improved a lot since his admission and tomorrow he is being discharged. Mr Albin has strongly recommended sending him home but his doctor has advised him to continue his medicines for a month in a care centre.
  • As Mr Albin is very old and has memory failure, you (the nurse in-charge) think that it is better to send a nurse who could take care of Mr Albin.
  • Unfortunately, your hospital doesn’t provide nurses for home-care so you have to find another solution.
  • You have been told that Aster Home Care is a reputed nursing agency that arranges nurses for home-care.
  • Upon your experience and consideration, you decide to write a referral letter to Aster Home Care to send a nurse to Mr Albin’s home.
1.2Letter Types
  1. Referral Letter
  2. Discharge Letter
  3. Request Letter
  4. Information Letter

All these 4 kinds of letters are common for all the professions. Now scroll down and have a look at some very common letters (Nurses).

1.3Parts of a Letter

In most cases, a referral letter has 12 – 13 parts, including the address, date, subject, salutation and closing lines. Below you can see different styles of each section which you can copy under various situations.

Section 1Address

The Director

Community Child Health Service

41 Jones Street – Ekibin.


Ms Edith Mehbooba

Head Psychiatrist

Mind It Care & Service

Park Road, Adelaide


Mr Ivan Stallone

Physiotherapist

MMC Hospital

Section 2Date
25 July, 2009
30th March, 2018
Section 3Sub: /Ref:
Ref: Master Vamuge Obeki, DOB: 23 May, 2005
Re: Mr Oliver Ghosh, 28 years
Section 4Salutation
Dear Ms Steven
Dear Dr Smith
Dear Mr Sainuddhin
Section 5Introduction

Referral Letter

I am writing to request follow-up care for Master Vamuga and his family from your facility. He is due to be discharged today.

 

Request Letter

I am writing to request an emergency admission for Mrs Olsen who requires further support and management from your facility. She is presented with us since December 2007.

Discharge Letter

This is in connection with the discharge of Ms Venora Arizona, a patient for the last fifteen days who has undergone multiple surgeries. She is ready to be discharged in two days.

Information

All parents are informed of a sudden outbreak of dengue fever and subsequent body pain that is rampant in the city. As many of our students have been diagnosed positive by our resident doctor, parents are advised to follow the instructions given below.

Section 6Admission History
Master Vamuga was admitted to the Children’s Emergency Department on 15 July, 2009 with acute meningoencephalitis as a complication of mumps.

Ms Thompson was admitted to our hospital three days ago after she had fallen on rocks and injured her leg and foot. In addition to this, she underwent routine blood investigations and wound-swab to check for infection and hydrosol dressing for minimising exudation.

Ms. Tracy was presented to the hospital on 19 September 2009. During admission, she was suffering from severe pain and tingling sensation because of the damaged nerve fibres in the spinal cord. Consequently, she developed loss of movement along with bladder and bowel incontinence. Sadly, her body balance and walking ability also impaired.

Section 7Medical History
Worthy to note, the patient has had diabetes for the past two years and got admitted in the hospital due to high blood pressure in 1992.
Section 8Diagnosis & Treatment

Presently Ms Tracy is recovering well and she can walk with the help of her daughter. Except for her irregular back-pain, the patient is doing well.

Section 9Nursing Management

At present, she is recovering well and her vital signs are all within normal limits. She is being assisted for activities of daily living and her wound site is being kept clean and dry as well.

Section 10Social History
Master Vamuga lives with his parents in a rental house. His father, Mr Abdullah Obeki is an employee at Golden Circle pineapple factory and his mother, Mrs Miri, is a housewife. They are refugees arrived in Australia from Sudan in 2008 and have one more 2 year old child. In addition, they know only Dinka and Arabic. Now, Mr Obeki attends English classes and understands spoken English. However, he has limited writing skill as they require a language interpreter.Master Vamuga’s parents state that both 9 had some kind of vaccination at birth but the vaccination records has been lost.

Looking at the patient’s social environment, Ms.Tracy is a widow and lives with her daughter.

Section 11Request
Kindly provide education to his parents regarding mumps vaccination schedules and recommended vaccines for both children. Encourage them to do his neurological check up. Currently, he is stable and ready for discharge.His address is enclosed along with this.

In view of the above circumstances, it would be greatly beneficial if you could arrange someone who can help this family. Kindly help her for meeting hygienic needs as she is being affected with loss of bowel and bladder control. Your special attention is brought to the point that you will have to do the needful to assist her in order to improve her mobility.

Section 12Closing
If you have further queries,please do not hesitate to contact me.
Section 13Signing

Yours Sincerely,

Charge Nurse

1.4Organizing
To convert the case notes into a referral letter, you need to organize them into the following sections.
Whom are you writing to?
  • To a medical professional like a doctor, a physiotherapist, a nurse, etc.
  • To the patient’s next to kin like husband, wife, parents, children, etc.

Who are you referring / transferring / discharging?

  • A patient after operation, a patient on discharge, who needs further care.
Patient’s medical history
  • Date of admission
  • Initial diagnosis
  • Tests & surgeries (MRI/CT/Operation)
Patient’s diagnosis and treatment.
  • What tests have been done to diagnose the patient.
  • What is the treatment regimen.
Nursing management.
  • How is the patient going to continue his further medication / treatment / follow up. 
Patient’s social status
  • Widow/widower/divorced
  • Lives alone.
  • Use simple present or present perfect tenses.

What is your request?

  • Transfer, continued care, physiotherapist, social worker.
Who are you?
  • Charge nurse
  • Head nurse

   

1.5Letter Types – Transfer

Ms.Kenzy Jaida
Head Nurse
Royal Perth Nursing Agency
6 Selby Street – West Australia.

15  November 2009

Dear Ms. Kenzy,

Ref: Mrs Catherine Tracy,   DOB 14 November, 1963.

I write this letter on behalf of the daughter of the above mentioned patient who needs further care and assistance at home. The patient, Ms Tracey, is being discharged today after a good recovery from a serious spinal cord injury.

Ms. Tracy was presented to the hospital on 19 September 2009. During admission, she was suffering from severe pain and tingling sensation because of the damaged nerve fibres in the spinal cord. Consequently, she developed loss of movement along with bladder and bowel incontinence. Sadly, her body balance and walking ability also impaired.

Presently Ms Tracy is recovering well and she can walk with the help of her daughter. Except for her irregular back-pain, the patient is doing well. Worthy to note, the patient has had diabetes for the past two years and got admitted in the hospital due to high blood pressure in 1992.

Looking at the patient’s social environment, Ms.Tracy is a widow and lives with her daughter.

In view of the above circumstances, it would be greatly beneficial if you could arrange someone who can help this family. Kindly help her for meeting hygienic needs as she is being affected with loss of bowel and bladder control. Your special attention is brought to the point that you will have to do the needful to assist her in order to improve her mobility.

If you have any queries, please do not hesitate to contact me.
Yours Sincerely,
Charge Nurse.

1.6Introduction

Here is a sample referral letter on discharge. You can see the

Receiver’s Address

Ms Georgine Sharma,

Resident Community Nurse,

Community Retirement Home

103 Light Street, Newtown

Date 14 June, 2018
Salutation Dear Ms Sharma
Subject RE: Mr Lionel Ramamurthy, aged 63 years

Discharge

Plan

Mr Ramamurthy will be discharged tomorrow (11/2) from Newtown Public Hospital back into your care following a bout of pneumonia. He was admitted with acute SOB, wheezing, painful coughing, fever, sleeplessness and general aches, and was hospitalised for seven days.

 

You’ll be glad to know that Mr Ramamurthy has made good progress overall and is no longer feverish with his inflammatory markers having normalised. He does, however, still have a dry cough. In addition, his mobility has improved; he can now walk short distances without his walking frame as well as use the shower and toilet independently.

Discharge

Plan

Please make sure Mr Ramamurthy sits up as much as possible to ensure postural drainage. In addition, he will need to continue his deep breathing and coughing exercises (he may also need paracetamol for his chest and abdominal pain).

Discharge

Plan

Mr Ramamurthy will also need to be kept warm and encouraged to drink plenty of fluids during his recovery period. His diet will also need to be monitored as he did gain some weight during his stay. If you have any questions, please do not hesitate to contact me.

Closing Yours sincerely,
Designation Charge Nurse

   

PageIndex
Next – Part 2 – CommonErrors

   

Biju John is an educational writer, educator and the author of OM - The Otherwise Men. He gives live classes on Skype and Facebook. You can attend his 3 Day Classes (English & Business Studies) in Delhi, Bangalore, Qatar and Dubai. His Contact number is 91 9810740061.

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